Notacon 2011 Call for Proposals
Thursday, April 14th through Sunday, April 17th, 2011
Cleveland, Ohio, USA
The Notacon 8 CFP is now closed. If you are an accepted speaker, please use this page as a reference. Be sure to check back in summer when we reopen CFP for Notacon 9!
- CFP Submission Deadline January 31, 2011
- CFP Opens September 1, 2010
- Early Acceptance Notifications November 15, 2010
- Presenter Notification by February 15, 2011
- Presenter Confirms Scheduling Availability by March 1, 2011
- Schedule finalized by March 15, 2011
Please email your submission to proposals2011-at-notacon.org.
Please read the submission guidelines carefully as incomplete submissions will not be accepted.
Purpose and Scope
Notacon is a different kind of conference. We're not a trade show. We're not an academic poster session. We're not limited to narrow topics or hyper-specialized subject matter. Notacon is an exploration into creativity, ideation and culture as it relates to technology, music and art. Notacon is what happens when you put more than 400 talented, creative and inspired people into a common space for a weekend. Notacon is collaboration and innovation.
We thrive on the creative applications of technology, art and music and the interaction thereof. All presentations, performances, workshops and panels should try to reflect this idea. How are you or your group using technology in creative ways? Are you advancing the state of the art? What have you developed, discovered, or thought about that might be interesting? How can participants either get involved or take your idea to the next level?
We like to think that our presenters help perpetuate humanity's oral tradition and our performers expose us to new concepts and ideas through art and music. We have found it an effective and engaging way for everyone involved to learn and become enlightened. As such, we encourage participation. Presenters should expect questions, group interactions and note-taking. Our presentations are not designed to be lectures. No one likes a lecture.
Notacon 8 will be held Thursday, April 14th, through Sunday, April 17th, 2011 at the Hilton Garden Inn in downtown Cleveland. We have secured a sizable conference space that allows many activities to go on simultaneously. Events, presentations, performances and workshops will run concurrently throughout the conference and there will be many scheduled events most hours of the day and night. Notacon organizers will also provide some level of support as well as perks as a thank-you to those presenting.
If accepted, presenters and performers will receive free admission for themselves and one guest and a very snazzy badge that says "Presenter" on it in large, friendly letters. There may also be food. Unfortunately, we do not have the ability to cover hotel and travel expenses. If you are not from the Cleveland area, please take that into consideration.
Finally, please note that we encourage first-time or "green" presenters. Any idea is perfectly acceptable, no matter how out there it may seem. There really is no such thing as a bad proposal (though we may offer suggestions for minor tailoring and adjusting).
Proposals should fall in to one or more of these four general formats: presentation, panel discussion, artistic/musical performance and workshop. We strongly encourage proposals that use multiple formats (e.g., a presentation on a subject followed by a hands on workshop, a presentation on a performance tool and a performance to demonstrate its use).
We also encourage proposals to cover a wide range of topics. In past years we have covered a lot of territory with our presentations and events. We strongly encourage you to look through the schedules of previous years for ideas. In general, presentations and workshops in the past have fallen in these general categories:
- The intersection of art, music and technology
- Explorations in creativity and ideation
- Cultural, social, business or political implications of science, art, music and/or technology
- Topics related to the demoscene
- Any novel use of technology and/or the utterly bizarre
- Anything that integrates more than one of the above
- Anything and everything else
It cannot be emphasized enough that we are open to working with you on any idea you may have. If you are unsure about something, please get in touch with us. We'd love to hear from you.
Please submit the following information by email to proposals2011 (at) notacon (dot) org. Here is a Sample Proposal that can be readily used as a template for your own proposal.
- Your REAL name(s). No, we will not voluntarily sell you out to anyone.
- A handle or pseudonym if you would prefer your real name not be used on our website and publications.
- A decent headshot for our website and program. Headshots should be 450 x 450 pixels and while not required they are strongly encouraged. Poor ones will be rejected.
- A title for your proposal.
- The format(s) of your proposal (Presentation, performance, workshop or combination of the above).
- A brief biography of you or your group as it pertains to your work. 120 WORDS OR FEWER. NO EXCEPTIONS.
- Brief description/abstract explaining in detail what you will be performing or presenting. 150 WORDS OR FEWER. NO EXCEPTIONS.
- For performances: including a small sample of your work similar to what you plan to perform is strongly recommended.
- A specific, detailed outline of your topic. This can be in an outline form or you may submit the slides you plan to present should you be chosen. Please make this as complete as possible before submitting.
- If necessary a more verbose explanation of your topic for the submission panel. This is only if you feel your abstract does not fully define your subject matter.
- How long you expect your presentation or performance to take (see Conference Scheduling section: 30 or 60 minute presentation, 45 minute performance, or something else for workshops).
- If chosen, would you like to be considered to perform a short preview of your presentation on Thursday evening?
- Any additional A/V needs you may have over and above what we provide (see Venue and Facilities section).
- Please also define any setup and tear-down time you will require if it is more than a couple of minutes.
- A reliable email address where you can be reached.
Please note that by submitting a proposal to Notacon for consideration you agree to the conditions outlined in the Transfer of Copyright. Please view this document in the next section.
Within 48 hours of your submission, you will receive a reply confirming that your submission was received. No submissions will be accepted with only partial information or after 11:59pm on January 31, 2011. Depending on the date of your submission, your proposal may be accepted by one of our early notification dates. All submissions will receive decision by February 15, 2011.
Venue and Facilities
Notacon occupies many rooms on two different levels at the Hilton Garden Inn. There are two main presentation spaces and other performance and workshop spaces on the first floor. There are also several smaller rooms on the second floor that serve as ideal space for smaller workshops and breakout sessions. We can find the perfect space to accommodate your proposal.
The main presentation spaces will each be equipped with at least the following equipment/accessibility:
- A laptop computer (you may bring your own if you like)
- LCD projector with a standard VGA input (Note to Mac users: please bring a converter)
- Projection screen or sheet
- Whiteboard and markers or other appropriate writing surface
- Microphone and audio line-in as well as small PA system
- A video and audio recording of your presentation
- A network drop that will have LAN and Internet connectivity
- At least one power outlet for your use
We can likely provide other A/V equipment if it's necessary. Just let us know.
The breakout rooms are designed for greater interactivity so presentation equipment will be provided on an as needed basis. Power outlets will be available, and LAN and Internet access will be provided either by hardwire connectivity or a wireless network. Copious table space will be available in these rooms as well to facilitate hands-on activities.
We cannot guarantee access to printing facilities at the conference site. If your proposal includes the use of handouts, you are responsible for ensuring that sufficient quantities are printed in advance. There is a Kinko's relatively near the conference site and we would be more than happy to direct you to it.
We also cannot guarantee secure storage facilities for equipment, art, etc. related to your proposal. While it is possible that we may be able to provide some form of storage during the conference, arrangements must be made with us well in advance of the conference and we assume no liability for loss or damage to the property. You are strongly encouraged to make your own arrangements.
This is a quick survey of what Notacon's schedule is likely to be, it is far from set in stone and is subject to change. The conference is expected to run from the evening of Thursday, April 14th through 2pm on Sunday, April 17th.
Thursday evening, we plan to have an open to the public "Notacon sampler" of assorted activities. From morning until early evening of Friday and Saturday, both main presentation rooms will be scheduled in 30 or 60 minute blocks (for 25 or 55 minute presentations) side-by-side so that both rooms have events going on at the same time. This is suitable for presentations and performances of a quieter nature. Additional Performance space will be scheduled for performances, conference events and other activities as needed.
The breakout rooms will be scheduled in a more ad hoc manner. Since these rooms are better suited for workshop and demonstration activities we are more flexible in scheduling this space. Multi-hour workshops are certainly not out of the question and we do not expect to fully schedule the entire space for the whole weekend so impromptu activities should be possible here as well.
If you have any further questions, please don't hesitate to get in touch with us.
Content Selection Committee Chairman
jeastman (at) notacon (dot) org